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Jewish Women's Renaissance Project Administrative Assistant (Rockville,MD)

Background

The Jewish Women’s Renaissance Project (JWRP), a non-­‐profit organization based in Rockville, Maryland, was established in 2008 to empower and inspire women to transform themselves, their families, their communities, and the world. The JWRP’s flagship program is Momentum, an eight-­‐day, highly subsidized, action-­‐packed journey through Israel—an opportunity for women who share a common vision of self-­‐growth and personal development to deeply explore themselves. More than 10,000 women from 26 different countries have already experienced this life-­‐changing trip, returning home with the best gift of all—a deep, eternal connection to Israel, a profound kinship with each other, and a heart filled with Jewish values.

At the request of many participants, their husbands, and partnering organizations, the JWRP created Momentum opportunities for men, helping to lift the family together; and hundreds of men have already experienced the spirit-­‐building power of Momentum.

The JWRP works in partnership with a wide spectrum of community organizations, and has established itself among major Jewish organizations and leaders, built a stable base of funding, and continues to grow. Thanks to a partnership with the Israeli government, the JWRP will expand its reach to even more organizations in more countries.

An extremely dedicated, hands-­‐on, entrepreneurial group of professionals and lay leaders have built the organization from scratch to where it is today.

Position Overview

The JWRP currently seeks a dynamic, experienced Administrative Assistant to help the organization grow to the next level by supporting two growing teams: Marketing & Communications and Education & Leadership Development. The position is based on-site at the main JWRP offices in Rockville, MD, but both department leaders and several staff work remotely.  Therefore, the successful candidate must be a self-­‐motivated team player who enjoys working in a fast-­‐paced environment and supporting multiple professionals. Responsibilities include: providing primary administrative support to the Directors of both departments; supporting the general administrative needs of both teams; providing administrative and logistical support to conferences and events; proofreading and editing; supplementing the social media team; and preparing education and curriculum materials.

Key Responsibilities

  • Prepares and/or processes a wide variety of correspondence including letters, invoices, emails, reports, mailings, meeting minutes and presentation materials, ensuring the timeliness and accuracy of all information.
  • Maintains the calendar for both Directors and the relevant shared calendars.
  • Coordinates internal and external meetings and ensures the accuracy and dissemination of meeting notices and minutes. Responsible for all meeting logistics such as catering, room reservations, attendance lists, room set-up, materials preparation, meeting supplies, meeting notes and all relevant follow-up.
  • Provides assistance with all aspects of travel planning for department staff ensuring all internal procedures are followed, cost-­‐effective travel arrangements are made, and timely expense reporting.
  • Serves as the primary contact for general inquiries: answers phones in a friendly and professional manner and routes calls accordingly.
  • Participates on the Administrative Team and provides overflow support to other Departments and organizational-wide projects as directed.
  • Processes, sorts, and distributes daily mail ensuring the staff receive mail on a timely basis and that outgoing letters, faxes and communications are sent promptly. Accept and distribute UPS/FedEx or similarly delivered packages and prepare and process outgoing packages.
  • Provides proofreading and editing support to both teams to maximize the accuracy of any materials that are distributed.
  • Maintains current organizational files, coordinates all copying needs, orders office supplies, JWRP merchandise and stationery, and provides general administrative support as directed by staff.

Qualifications

  • High School Diploma/GED with some college required. Bachelor’s degree preferred.
  • 3-­‐5 years of experience in an administrative support position; non-­‐profit experience strongly preferred.
  • Strong knowledge of Jewish culture and traditions strongly preferred
  • Excellent PC literacy with strong competency in all Microsoft Office Suite programs (Word, Excel PowerPoint & Outlook)
  • Prior experience with SalesForce or similar database preferred.
  • Strong organizational skills and attention to detail with emphasis on accuracy and quality.
  • Ability to manage multiple responsibilities with changing priorities while maintaining deadlines
  • Excellent interpersonal and customer service skills with a welcoming and professional demeanor both in person and by phone.
  • Must be able to work effectively with a team.
  • Strong verbal and written skills.
  • Self-­‐motivated, takes initiative, and learns quickly with strong solution-based problem solving skills.  Ability to think independently.
  • Ability to develop and maintain office and file systems (paper and electronic).
  • Ability to work overtime as needed including weeknights and Sundays that involve organizational events and meetings.

Please send your resume, cover letter and salary history to hr@jwrp.org


Accounting Administrative Assistant (Rockville, MD)

Background

The Jewish Women’s Renaissance Project (JWRP), a non-‐profit organization based in Rockville, Maryland, was established in 2008 to empower and inspire women to transform themselves, their families, their communities, and the world. The JWRP’s flagship program is Momentum, an eight-­‐day, highly subsidized, action-­‐packed journey through Israel—an opportunity for women who share a common vision of self-­‐growth and personal development to deeply explore themselves. Thousands of women from 19 different countries have already experienced this life-­‐changing trip, returning home with the best gift of all—a deep, eternal connection to Israel, a profound kinship with each other, and a heart filled with Jewish values.

At the request of many participants, their husbands, and partnering organizations, the JWRP created Momentum opportunities for men, helping to lift the family together; and hundreds of men have already experienced the spirit-­‐building power of Momentum.

The JWRP works in partnership with a wide spectrum of community organizations, and has established itself among major Jewish organizations and leaders, built a stable base of funding, and continues to grow. Thanks to a partnership with the Israeli government, the JWRP will expand its reach to even more organizations in more countries.

An extremely dedicated, hands-­‐on, entrepreneurial group of professionals and lay leaders have built the organization from scratch to where it is today.

Position Overview

The JWRP currently seeks a dynamic, experienced Administrative Assistant to help the organization grow to the next level by supporting the Director of Finance and Operations and the both the finance team. Also provides accounting support to the team, along with accounting duties within the department. The successful candidate will be a self-­‐motivated team player who enjoys working in a fast-­‐paced environment and supporting multiple professionals. Responsibilities include: providing primary administrative support to the Director of Finance and Operations; supporting the administrative needs of the Finance team; serving as the first point of contact for vendors, partner organizations, and donors; supporting the Finance team in processing of various accounting functions; supporting the Operations and IT team.

Key Responsibilities

  • Prepares a wide variety of correspondence including letters, invoices, emails, reports, mailings, confirmations and acknowledgements, meeting minutes and presentation materials, ensuring the timeliness and accuracy of all information.
  • Maintains the calendar for the Director of Finance and Operations and the shared department calendar. Coordinates internal and external meetings and ensures the accuracy and dissemination of meeting notices and minutes. 
  • Supports the finance team by processing, coding, and verifying of all accounts payable to vendors; matching of contracts and receipts to vendor invoices; enter all invoices to be paid into bill.com.
  • Oversees employee expense reports for reimbursement.
  • Process credit card transactions and issue credits, when needed.
  • Notify partner organizations of credits obtained from participant donations. 
  • Assists in the preparation and circulation of tax documents to appropriate authorities, individuals, and organizations.
  • Filing and removing records and reports; responsible for upkeep of all accounting and financial files.
  • Provides assistance with all aspects of travel planning for finance and operations’ staff, insuring all internal procedures are followed, cost-­‐effective travel arrangements, and timely expense reporting.
  • Organize and insure that confidential information is filed properly and securely, such as employee files.
  • Supports the operations and IT teams with administrative functions.
  • Supports the rest of the administrative team with overflow and team projects.
  • Assist with relevant board committee meetings, including scheduling meetings, room set-up, notes, and material preparation. 
  • Assist all finance team members with reports, codings, and presentations.

Qualifications

  • High School Diploma/GED with some college required. Bachelor’s degree preferred.
  • More than 3 years of experience in an administrative position; non-­‐profit experience strongly preferred
  • Not less than two years of accounting experience.
  • Competency in accounting software and databases
  • Ability to ensure accuracy in job delivery
  • Ability to properly organize and prioritize tasks, as well as office environment.
  • Must have experience in working with confidential matters.
  • Excellent PC literacy with strong competency in all Microsoft Office Suite programs (Word, Excel PowerPoint & Outlook) and prior experience managing data & reporting in customer databases. Prior experience with Quick Books, Intacct preferred; SalesForce or similar database preferred.
  • Ability to manage multiple responsibilities with changing priorities.
  • Excellent interpersonal and customer service skills with a welcoming and professional demeanor both in person and by phone.
  • Must be able to work effectively with a team.
  • Strong verbal and written skills.
  • Self-­‐motivated, takes initiative and learns quickly with strong solution-­‐based problem-solving skills.  Ability to think independently.
  • Ability to develop and maintain office and file systems (paper and electronic).
  • Ability to work nontraditional hours as needed including weeknights and Sundays that involve organizational events and meetings and/or the travel schedules of the Finance staff.

Please send your resume, cover letter and salary history to hr@jwrp.org


IT Data Manager and Analyst (Rockville, MD)

Position summary

  • The IT Data Manager and Analyst will focus on the gathering, correction, analysis and reporting of outcomes and impact of the JWRP programs in a way that will inform decision-making. To accomplish this goal, the incumbent will fully evaluate our database for its programming and donor services functionality.  Manager will develop and customize reports , as well as gather data from multiple sources and work with colleagues within the organization and with our network of partner organizations.
  • This position will be responsible for working with teams across the organization to support and enhance Data collection and analysis of an impact-drriven, growing non-profit organization, the sucesful candidate will also help to enhance our use of all IT applications (e.g., Salesforce, Drupal, Wordpress, Click and Pledge, Intaact, Bill.com and Candor).  Most of the work will be in the Salesforce database in customizing the way in which the data is collected and reported. 
  • Requires a high level of exprince working with Salesforce in a non-profit environment.  Also responsible for purchasing hardware/software and serving as the in-house IT support to an organization of approximately 25 staff. 
  • Manage the process for purchasing and tracking all hardware and software including researching the best solutions, identifying cost efficiencies, installing equipment and programs and providing internal support to users.

Key responsibilities

Data Analysis

  • Work with staff across the organization who use Salesforce, providing training and continued support.  Gather feedback and requirements to improve the system to meet user needs and to streamline processes.
  • Develop queries and conduct analyses across complex data sets that reveal actionable insights and trends.
  • Analyze, interpret, and monitor quantitative and qualitative data using statistical techniques to leverage comparisons and conclusions that will support understanding of program, education and development impact and characterize decision-making for future planing.
  • Produce reports that describe key insights from the data, provide interpretation of results to diverse audiences, and make recommendations based on outcomes.
  • Deliver periodic reports (i.e., bi-annual, comprehensive, and specialty reports) across the organization activities that highlight achievements as well as progress toward the organization strategy and goals.
  • Utilize data visualization tools to pull forward key metrics that will highlight impact assessment results to JWRP staff and relevant activity leaders and board members.
  • Contribute to the development of standards for activity assessment tools that will support pulling forward meaningful information across activities.
  • Provide support for an assessment management system to track key information.
  • Approve and develop software/tools to support effective assessment and evaluation activities.
  • Manage projects to improve our use of Salesforce, including working with staff and external consultants to implement enhancements to the system.
  • Stay abreast of Salesforce.com best practices and updates applicable to our industry.
  • Perform custom programming and web application development for Drupal and Wordpress.

IT Support

  • Identify and manage technology vendors and relevant external consultants.
  • Assist finance team with implementation of new accounting software - Intaact.
  • Manage and monitor software applications and their interaction with each other and the website to ensure maximum efficiency and data integrity.  Test, troubleshoot and maintain existing company site.
  • Manage user roles, security, profiles, workflow rules, best practices and other configurations for Salesforce and all applications.
  • Participate in cross-functional teams that address strategic issues involving Salesforce and technology applications.
  • Regularly analyze data and reflect back to sites, regions, program-area teams, and Development.  Manage data loads and data clean-up as needed.
  • Generate reports and dashboards for organizational wide use and manage requests for specific project needs.
  • Develop and maintain customer service relationships with JWRP staff by responding promptly to questions and feedback on IT issues and communicating regularly.  Create structures and resources to enhance staff capacity to utilize all applications effectively.
  • Perform other relevant duties as assigned.

Qualifications

Education:  BA required.

Experience:

  • 5-7 years of relevant experience in an IT and database analysis with a focus in measurement and assessment of data.
  • At least 5 years Salesforce experience required, up-to-Date Salesforce System Administrator Certification preferred.
  • Prior experience working in a non-profit organization with Salesforce used as the donor database strongly preferred.
  • At least 2 years of Wordpress and Drupal experience including custom module development and core API preferred.

Other Qualifications:

  • Proficient in the maintenance and administration of Drupal and Wordpress modules and sites
  • Experience integrating open source and third-party applications into existing systems
  • Solid understanding of AJAX, HTML, Javascript, and CSS
  • Results-oriented, reliable, able to work under pressure
  • Ability to communicate technical ideas to business users and other teams (design, qa)
  • Ability to both collaborate with team members and to work independently
  • Eager to embrace current and emerging web technologies
  • Experience with CMS site migrations
  • Experience effectively managing complex programs/projects
  • Proven customer service skills
  • Exceptional problem solving skills
  • Excellent judgment and decision making ability

Please click here to submit your resume, cover le, ter and salary history.

Intern

The JWRP is looking for a qualified intern to join our team for a paid internship - June 7th through July 28th.

Duties and Responsibilities:

  • Coordination of JWRP's pilot leadership development program, The Momentum Fellowship
  • Ongoing, responsive support to Program Director
  • Creation and distribution of Fellowship communications
  • Working with Marketing Department on publication of Fellowship materials and updating of Fellowship website
  • Coordination and oversight of three-day retreat near Baltimore, Maryland, June 27-29 (with prep the day before)
  • Ongoing communication with Fellows and Facilitators, actively responding to their needs and requests
  • Ongoing reflection and evaluation to improve and enhance the program for participants

Qualifications:

  • Ideal candidate would come from an education background with an interest in leadership development
  • Strong attention to details and extremely organized
  • Self-starter
  • Excellent critical thinking/problem-solving skills
  • Excellent verbal and written communication skills

Additional Information:

  • Located in Baltimore/Washington DC area

Send your resume along with a cover letter to Erin Kahal, erink@jwrp.org